Privacy Policy Grade

At Grade, we highly value personal privacy, and we want you to feel confident about how we handle your personal information. In this privacy policy, you will find information about how we collect and use your personal data.

What Is Personal Data, and What Constitutes the Processing of Personal Data?

Personal data is information that can be directly or indirectly linked to a living person. Examples of personal data include social security numbers, names, addresses, and photographs. Various types of electronic identities (e.g., IP addresses) are also considered personal data if they can be linked to physical individuals.

Any actions taken with personal data constitute processing. Common examples of processing include
collection, registration, storage, processing, transmission, and deletion.

What Personal Data Do We Collect About You, and For What Purpose?

Personal Data Provided During Your Application to Us

When you register an expression of interest or apply for a position with us, you provide several types of personal data, including email, contact information, CV, and a personal letter. We need this information to assess whether you meet the requirements for the position. If you proceed in the recruitment process, you will also need to provide your information to our partner Assessio, our personality assessment (test) provider.

Personal Data Specified in the Employment Agreement

Once you have entered into an employment agreement with us, we need to retain information such as your name, social security number, bank/account details, address, contact details for close relatives, and information about your health. We need to retain and process these types of personal data to pay your salary and pension, among other things. We may also need to retain information about your health and well-being, as required by law, in case you require rehabilitation.

Personal Data Collected When You Interact With Us via Email, Website, or Telephone

If you contact us via email, telephone, or through our website in connection with a recruitment process, we will retain your contact details until the recruitment is completed or terminated. We retain this information to stay in contact with you during the ongoing recruitment process.

Personal Data That May Be Processed for Marketing Purposes

As an employee at Grade, we may need to use your contact information, such as your name, phone number, and email, on our website and in other marketing materials so that customers and suppliers can contact you with questions related to your field of expertise. It may also be necessary to use images of you for marketing purposes. If you object to this, please notify us as soon as possible.

How Long Are Your Personal Data Retained?

The personal data collected in connection with your employment will be retained for as long as necessary for the management of our operations and in accordance with legal and accounting requirements. Your personal data will be used for marketing communication until you actively revoke your consent or object to processing based on a legitimate interest.

How Are Your Personal Data Protected?

Grade has taken appropriate technical and organizational measures to protect personal data against loss, misuse, unauthorized access, disclosure, alteration, and destruction. To ensure that personal data is processed in a secure and confidential manner, we use intrusion-protected data networks, including firewalls and password protection, in accordance with industry standards. To ensure the integrity of personal data that you provide via the Internet, we may use encryption technology when transferring such data over the Internet to our servers.

Your Rights as an Employee

You have the right to obtain information about the personal data we have stored about you. Additionally, according to statutory terms, you can request corrections of inaccurate data, limitation of data, or deletion of your personal data. You also have the right to object to processing based on a legitimate interest. Regarding processing based on a contractual relationship between us, you have the right to request that the data be transferred to another data controller (data portability).

Would you like to exercise you rights or contact us?

If you would like to contact Grade to exercise your rights, or if you have any questions or concerns about how we handle your personal data, you can reach out to us via dataprivacy@grade.com 

Contact our Data Protection Officer

GDPR Hero AB
Contact Person: Julianne Ahlesten
Email: dpo.grade@gdprhero.se 

Updates

We may update this privacy policy from time to time, for example, if we begin processing your personal data in a new way, to improve the clarity of the information provided, or if required to comply with applicable data protection laws.